Central Mail and Confidential Correspondence Unit - كلية الإدارة والاقتصاد

Vision
The College of Administration and Economics at the University of Al-Hamdaniya seeks for the Dean’s Office to reflect the College’s front at the required administrative level, keeping pace with all global developments in office management in a civilized manner, taking into consideration the necessity of adopting modern management theories that call for working efficiently and effectively while investing the available work time during official working hours by streamlining work steps and investing efforts without affecting office work and its confidentiality.
Mission
Elevating office work and maintaining the confidentiality of incoming and outgoing central mail (i.e., correspondence/letters) using sophisticated management and the latest electronic programs.
Objectives
1. Focusing on integrity and confidentiality in the Dean’s Office and confidential correspondence in a civilized manner.
2. Enabling new employees to acquire skills and experiences from the experiences and skills of senior employees.
3. Establishing a dedicated information database for the Dean’s Office for all College affiliates.
4. Maintaining the confidentiality of outgoing and incoming mail from the Dean’s Office and from other entities to the divisions and units.
Tasks

Receiving official mail and information and classifying them according to the relevant entity.
Recording correspondence and mail in accurate and secure records.
Distributing mail and information to the concerned departments and units within the College.
Sending official correspondence to external entities when needed.
Maintaining the confidentiality of correspondence and important documents.
Preparing periodic reports on mail and correspondence movement and submitting them to the Dean’s Office.
Following up on the receipt and sending of mail and responses to ensure no delay in transactions.